1) Articles of Incorporation and Covenants: A copy can be obtained for a nominal fee by contacting the property manager at Towne Properties, (859) 291-5858.

2) Click Here to view the Bylaws. (You will need Adobe Reader to view this file. Click Here to download the free Adobe Reader.)

Top of Page

ARCHITECTURAL GUIDELINES

AN IMPROVEMENT APPLICATION MUST BE SUBMITTED PRIOR TO ANY EXTERIOR CHANGE. The verbal approval by anyone is not permitted. All modifications must be in writing. When plans are required, they must be submitted with the form. A Form is attached to these guidelines for future use. Additional forms are available from the review board.

SPRINGSIDE APPROVED STORM DOORS

The approved storm door for homes in Springside is a white, full view style storm door. Please see the drawings above. A full view style storm door has the maximum amount of glass or screen, with no cross bar. The surrounding metal border may be 3 1/2” wide, and may not exceed 3 1/2” in width. Some full view style doors have a kick panel at the bottom. The kick panel shall not exceed 16 inches in height.

BIRD HOUSE AND FEEDER POLICY

There is a limit of two (2) Bird Houses or Bird Feeders per unit. The Bird Houses or Feeders are permitted only to be erected in the back of a unit in the Common area that is not routinely mowed and maintained by the Landscapers. Bird Houses and Feeders are not to be installed on decks or patios, in the mulch bed areas in front or at the rear of a unit.

It is the responsibility of the Homeowner for the installation and maintenance of a Bird House or Feeder. Damage to a Bird House or Feeder will not be the responsibility of the Association and/or contractors working for the Association.

FLAG POLICY

Unit owners may have a permanent bracket installed on a wooden section over the garage door, on front of unit on a porch supporting post or on rear deck for the display of the American Flag only.

Flag guidelines are:

· The Flag needs to be a standard 3’ by 5’ regulation size.

· The flagpole must be 6’ in length.

· The bracket must be installed only on a wood section on the front or rear of the unit (e.g., over the garage door, on the right side on the front of the unit, or rear of the unit on a wooden siding strip).

· The Flag, when it is flown, must be displayed in the proper manner.

· The Flag should be flown during appropriate holidays.

Unit owners will be responsible for removing the bracket and restoring the wood area to its original condition upon the sale of the unit, if requested by the new owner.

NOTE: No other Flags (e.g., decorative or seasonal) may be flown from the permanent bracket or displayed at the unit at any time.

FRONT PORCH AND STOOP

Flower pots and seating structures for no more than 2 people may be placed on the front porch or stoop area of a unit. The Association and/or contractors working for the Association will not be responsible for any damage to these items.

MOTION LIGHTS FOR BACK OF UNIT

The approved policy by the Architectural Control Committee and the Board of Directors for the installation of Security Motion Lights is as follows: Security Motion Lights are to be installed under the deck of a unit or by replacing the current outside light fixture on the back of the unit. No lights are to be installed on the facing boards of a deck or attached to the building structure.

The maintenance and upkeep of the Security Motion Lights are the responsibility of the Unit Owners and under no circumstance will the Association be responsible for the Motion Lights.

SIGNS

For sale signs are to be placed only in the mulch bed area by the garage. Security signs are limited to one sign in front and one sign in the rear of the unit. The security signs must be placed in the mulch bed in front and next to the unit in the rear as to not interfere with mowing and landscaping. The Association and/or contractors working for the Association will not be responsible for any damage to these items.

No other type of signs are permitted either temporary or permanent without the prior written consent of the Board of Directors.

YARD LIGHT POLICY

The Unit Owner may have yard (patio) lights along the walk-way to their unit. It is the unit owner’s responsibility to purchase, install and maintain the lights and wiring. Lights must be tier or mushroom type. The lights are to be black in color, no more than 12 inches in height and with clear lights only. A maximum of 12 lights are authorized. Lights cannot interfere with grass cutting or trimming and are to be installed in the mulch bed area. The Association, Landscapers and/or contractors working for the Association will not be responsible for any damage to the lights or wiring. All wires must be buried underground. The improvement application must detail how the wiring for the lights will be installed.

SATELLITE DISH POLICY

1. No dishes will be installed in unit roofs. A major concern is possible water leaking in units from satellite dish installation. Roof repair is a community responsibility, but repair of ceilings, walls and other damage to the interior of the unit is the responsibility of the homeowner.

2. Any dish installation approved should be placed in the least conspicuous location on the unit to minimize the impact of the dish on the aesthetic and architectural character of the community.

3. No dishes will be installed in the grassy common areas of the community.

An Improvement Application may be obtained by going to the On-line-Forms section of this web site.

COVENANT ENFORCEMENT PROCEDURES

1. Apparent covenant violations-as reported by any source-must be submitted in writing to the review board to be referred for appropriate action.

2. If a violations cannot be resolved by the review board, the board will refer the matter to the Board of Directors who will send a letter requesting compliance and /or submissions for approval.

3. If necessary, follow-up correspondence requesting immediate action will be sent.

Possible sanctions include:

Suspension of the right to vote;
Suspension of the right to use the recreational facilities;
Recordation of notice of covenant violation with the courts;
Imposition of a fine on a per violation and/or per day basis;
Commencement of legal procedures;
Correction of the violation by the association with all costs charged to the violator; and/or
Filing a lien for all fines and costs to correct the violation

Top of Page

LANDSCAPING GUIDELINES

Any owner desiring to make a landscaping change, improvement, or addition must obtain approval for the change or improvement from the Board of Directors. All applications for landscaping changes will be considered on an individual basis.

The Landscaping Committee and the Board of Directors have approved the following guidelines for landscaping enhancements:

1. Flowers are permitted to be added in the front mulch areas so long as they are maintained and match the decor of the community. Trellises are not allowed in the front or rear of units.

2. Any new landscaping improvement at the rear of units shall extend no more than 5 feet from the edge of the concrete patio and requires the prior approval of the Landscaping Committee and the Board.

3. Any new landscaping improvement along the side of a unit shall extend no more than 2 feet from the side of the unit and requires the prior approval of the Landscaping Committee and the Board.

4. It shall be the responsibility of the unit owner to maintain the landscaping changes made.

5. A landscape improvement must not restrict any drainage area or downspout.

6. An “Improvement Application” must be submitted to the Landscape Committee and the Board for approval prior to any changes being made in the landscaping of the common areas.

7. Any changes made without the prior approval of the Landscape Committee and Board will subject the unit owner making those changes to completely restore the area to its original condition including size and type of plants, etc.

An Improvement Application may be obtained by going to the On-line-Forms section of this web site.

Top of Page

CLUBHOUSE USE AND RENTAL GUIDELINES

SPRINGSIDE CLUBHOUSE RULES AND REGULATIONS

WHEREAS, Article VII, Section 7.1(a) of the Springside Association’s Bylaws states the Board of Directors shall have the power to adopt and publish rules and regulations governing the use of the common area and facilities, and the personal conduct of the members and their guests thereon.

NOW, THEREFORE, be it resolved that the following Springside Clubhouse Rules and Regulations are to be followed as adopted by the Board:

PART I. RESERVING CLUBHOUSE

1. Reservations may not be made more than twelve (12) months in advance or less than seven (7) days in advance. The Association Member reserving the Clubhouse is required to be current on all dues and assessments.

2. A “Clubhouse Rental Agreement” must be completed, signed and returned to the Clubhouse Coordinator within 7 days of the scheduled event.

3. A check for the non-refundable usage fee in the amount of $50.00 and a check for the refundable security deposit in the amount $150.00 are to be remitted with the “Clubhouse Rental Agreement” to the Clubhouse Coordinator. The checks are to be made payable to Springside Homeowners’ Association.

4. The Clubhouse Coordinator is to meet with the Association Member at the Clubhouse to review all Rules and Regulations prior to the scheduled event.

5. The key to the Clubhouse will be given to the renting member no later than 10:00 AM the day of the event and may be given earlier at the discretion of the Coordinator.

PART II. PROCEDURES DURING EVENT

1. Events shall not begin before 12:30 PM except by prior consent of the Clubhouse Coordinator. Closing time of no latter than 2:00 AM. The premises are to be vacated by 2:30 AM.

2. The community member reserving the Clubhouse must be in attendance at all times during the event. He/She is responsible for the conduct of all guests.

3. All vehicles must be properly parked in lots provided. Improperly parked vehicles may be towed at the owner’s expense.

4. Under no circumstances shall alcoholic beverages be sold at events. The member renting the Clubhouse is responsible for preventing the serving of minors. The member shall hold the Springside Homeowners’ Association harmless from any and all liability or damage resulting from the actions of an intoxicated guest.

5. The SWIMMING POOL & DECK AREA, HORSESHOE PITS, SHUFFLE BOARD and BASKETBALL COURT are strictly “Off Limits” to the members) and all guests of a private event. Violation of this rule may result in forfeiture of all or part of the security deposit.

6. The Round Tables and Television are not to be moved. These items are to remain in place.

7. No pets are permitted in the Clubhouse.

8. No smoking is allowed within the Clubhouse.

9. Doors and windows are to be kept closed when heat or air conditioning is in use.

10. The maximum occupancy capacity of the Clubhouse is FIFTY (50).

PART III. PROCEDURES AT CONCLUSION OF EVENT

1. Renting member shall set the thermostat to Heat “62° HOLD” in the Winter and turn the air conditioning to Cool “84° HOLD” in Summer.

2. Renting member is responsible for turning off all appliances except the refrigerator, closing windows, closing blinds, turning out lights except the table lamp and porch light that are on a timer.

3. The door at bottom of stairs must be locked and the front door must be securely locked when leaving the Clubhouse.

4. Trash and Garbage is the responsibility of the renting member – not the Clubhouse Coordinator – and must be removed from the Clubhouse area to the renting member’s residence for disposal.

PART IV. PROCEDURES FOLLOWING EVENT

1. Cleaning of the Clubhouse is the responsibility of the renting member and shall be completed no later than 10:00 AM on the day following the event. The Clubhouse Coordinator or his/her authorized representative will inspect premises for violations and complete the check list. Not complying with all areas of the check list will result in forfeiting all or part of the security deposit.

2. The Association Member reserving Clubhouse is responsible for payment or replacement costs for all items damaged or lost as a result of, or occasioned by the member’s use of property. This may result in forfeiting of security deposit or a special assessment by the Board of Directors.

3. It is the responsibility of the Board of Directors to effect the repair or replacement of all Clubhouse property damaged during a private or community event.

4. Keys must be returned by 10:00 AM the day after the event, or later at the discretion of the Coordinator.

5. The security deposit is to be refunded within fifteen (15) business days after the event, providing the Member and Clubhouse Coordinator have completed the checklist and no damage or loss has occurred and there have been no infractions of the Clubhouse rules. The Property Management Company will make the refund to the renting resident. For noncompliance the Clubhouse Coordinator and the Board of Directors shall have jurisdiction over all disagreements in the matter. Appeals may be made to the Board of Directors.

PART V. GENERAL RULES

1. The Board of Directors may sponsor community events on dates not booked by private events at no fee. At least one Board member must be present at these affairs. Any damage occurring shall be the responsibility of member causing damage. A Board member shall be responsible for completing the checklist. Cleaning is the responsibility of the sponsoring party and any guest they recruit to help.

2. A community member may be denied use of the Clubhouse for the following reasons:

· Delinquency in payment of Association Assessments.

· History of negligence concerning Clubhouse rules, policies and procedures.

· Other reasons deemed substantial by the Board of Directors.

3. Clubhouse Coordinator is to send the Managing Agent a complete copy of the Clubhouse rental schedule along with money due for usage fees and security deposit.

4. The Clubhouse Coordinator is responsible to the Board of Directors. The Coordinator is responsible for inspecting the Clubhouse for damage and insuring the checklist has been satisfactorily followed by renting member before returning security deposit. Coordinator is to report all infractions to the Board and Association Management Company.

5. Money received for usage fees shall be used for utility usage during the event and the replacement or repair of Clubhouse property caused by normal wear and tear. Moneys from this source may also be used to purchase, with Board approval, items which will enhance the appearance and/or enjoyment of the Clubhouse or Clubhouse area.

6. The Clubhouse Coordinator is to be provided with a schedule of events occurring in the Clubhouse at least every six (6) months.

· Board Meetings.

· Social Club Meetings.

· Committee Meetings.

· Any other scheduled event of the Association.

DO NOT TAPE ITEMS TO WOODWORK OR ON THE WALLS

Top of Page

SWIMMING POOL GUIDELINES

SPRINGSIDE POOL RULES

1. NO LIFEGUARD IS ON DUTY. Swim at your own risk.

2. The pool hours are 10:00 a.m. to 9:00 p.m. Open daily.

3. Children are the sole responsibility of their parents, guardian or baby-sitter, who must be present with children in the pool area.

4. Resident children under 17 must be accompanied by a parent, guardian or baby-sitter. This is a State Law/Regulation.

5. No glass containers are allowed in the pool area. All beverages must be in a paper or plastic container.

6. No pets or animals of any kind are permitted in or around the pool area.

7. Balls, plastic toys, air mattresses, etc. will be permitted as long as they do not interfere with other swimmers.

8. All guests must be accompanied by a member 17 years of age or older. There is a limit of two (2) guests per household.

9. Pool furniture may not be removed from the deck area.

10. The pool may NOT be reserved for individual private parties.

11. Proper swim attire should be worn at all times. (NO cut-off jeans please). Infants must be diapered and wearing rubber pants while in the pool.

12. NO DIVING WILL BE PERMITTED.

13. Radios must be played at a minimum level so as not to disturb others.

14. The gate is to be closed, secured and locked at all times. If a Homeowner should lose a key, there may be a $25 replacement charge per key, per occurrence.

IN CASE OF EMERGENCY CALL 911 AND THEN CALL MANAGING AGENT AT 291-5858.

Top of Page

VEHICLES AND PARKING

1. The following general guidelines apply:

a. No owners or tenants shall repair or restore any vehicle of any kind upon the common area, except for emergency repairs, and then only to the extent necessary to enable movement thereof to a proper repair facility.

b. As a general rule, parking of vehicles on the street is prohibited. Temporary parking (4 hours or less) is allowed, if not a nuisance to neighbors or impediment to traffic flow. Homeowners are responsible for guest parking and must ensure that guests park in a safe manner and do not impede access to other driveways and traffic.

c. No boat, trailer, camper or any other type of similar vehicle may be parked or stored in open view on residential property for longer than a 24-hour period.

d. All cars & trucks parked in open view (driveway) and not in a garage must be operable and may not be unsightly.

e. No car or truck may be parked in the yard.

2. For more details on parking policies, see page VI-12 of the Homeowners Reference Manual.

Top of Page

ONLINE FORMS

Please click on one of the following forms to print:

(You will need Adobe Reader to view the PDF versions of some of these files. Click Here to download the free Adobe Reader.)

Springside Improvement Application (PDF version) (MS Word version)

Clubhouse Rental Agreement (PDF version)

Complaint or Request Form (PDF version) (MS Word version)

Top of Page